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 Chipstead Place Lawn Tennis Club (CPLTC)

Committee Meeting Minutes

                                        9 January 2019

 

In Attendance: David Pettitt, Ian Hooper, Graham Moore, Magdalen Fry,

 Pat Udall, Adam Reavely, Peter Wade, Nick Christian

  • Apologies for Absence

 

       Sarah Horton, Elliot Fox, Shirley Christian, Julie Brown

        2.  Minutes of November Meeting

 

  • Minutes approved.
  • Matters Arising from November Meeting

 

  • Umpire Chairs – to be progressed in the spring ..
  • Club Dinner at Bricklayers Arms – a successful evening with 20 attending.
  • Christmas Drink - this was well attended by committee members.
  • Bikes on the tennis Courts - David confirmed that signs had been put up at the entrance to the courts
  • Quiz Night Friday 18 January - Magdalen confirmed that arrangements were in hand for the evening which would start at 7pm. At the moment she had 5 tables of 6 confirmed but she was still waiting for a response from a few other members.
  • Diary Dates for 2019 – these were reviewed and the confirmed dates are attached to these minutes.

4. Preparation for AGM Club  - Date confirmed as Thursday 21 March at 7.30.

Documents required shown below with name of member to produce in brackets

Chairmans Report (David)

Accounts for 2018 (Julie) –  Julie has confirmed accounts have been audited.

Subscriptions (Ian) – Ian had circulated a paper ahead of the meeting to enable proposed rates to be agreed . In 2018 membership had increased by `8.3% with membership revenue up 6.9% this being on the back of no increase in subscriptions with one exception. Given the need to remain competitive with other local clubs and taking account of forward financial projections it was agreed that there was no pressing need to increase fees for 2019.

Agenda & 2018 AGM Minutes ( Graham)

Notification of AGM Date - Email to members (Shirley/Sarah). – Now sent by Shirley.

NB - Those attendees this committee meeting confirmed they were willing to continue in the forthcoming year.  Julie has decided to stand down as treasurer so a replacement will need to be found.

 

5. Membership Update

     - Covered above..

 

6.  Finance Update

  • No report in Julies absence

 

7. Coaching

 

Adam confirmed that the adult ladies coaching sessions currently being held are

- Tuesday am beginners & intermediates

- Thursday am  intermediates

Thursday evening - Rusties

8.  Maintenance

 

  • In preparation for this meeting Peter had circulated a report detailing progress on the numerous projects he was undertaking at the club (copy attached). Key issues were
  • 1 - LED lights for the courts. These had been installed & he had received positive feedback from players todate.
  • 2– Repair to the path. The resurfacing has been successfully undertaken and the new surface has been well received by members.
  • 3– Power washing the courts – The 4 courts have been power washed by Four Seasons to clear any moss that has accumulated as agreed.
  • 4 – Water Supply - Following extensive investigation it was clear that a blockage existed in the pipe between the outside tap and the clubhouse. It was agreed that the resultant loss of water pressure to the clubhouse needed to be dealt with in the spring. Peter said a new section of pipe would need to be installed but he would need help to excavate a trench first. It was agreed help would be sought in the spring.
  • 5 –Fan Heater – After discussion on the options available to improve the heating in the clubhouse it was agreed that a wall mounted fan heater with suitable timing controls should be purchased and installed.
  • 6 - Floodlights. – Peter referred to his report which identified options for replacing court floodlight bulbs in the future. To change to LED was an expensive option in the short term. It was agreed to consider in the spring whether to purchase a supply of existing bulbs whilst they were still available .
  • David on behalf of the committee thanked Peter for the progress he had made on addressing the key maintenance issues facing the club.

 

9.  Gardening

 

  • It was agreed that the scheduled spring working party would not be needed this year & would be cancelled.

10.  Publicity

 

  - No issues to report except Chevening News (see AOB below)

  11.  Website

- No issues to report.

 

12.  Social Events

 Covered above

 

13.  Health and Safety

 

  David checked if any issues had been raised. Confirmed no issues reported.

 

14.  Any Other Business

 

- Article for the Chevening News – Magdalen circulated a draft article ahead of the meeting & asked committee members to inform her of any changes/ amendments considered necessary before it is submitted for publication

- Used tennis balls  - Pat informed the meeting that she had received a further £50 for the last batch of 250 used balls disposed of.

- Mens League Teams–Nick said that he was concerned about the number of players available for club league matches and thought the viability of continuing to have 2 teams in the leagues needed to be assessed. It was agreed that this matter would be discussed at a future meeting.

 

Date of Next Meeting

 

AGM - Thursday 21 March 2019 at 7.30pm

Committee Meeting - Wednesday 3 April 2019 at 7.30pm

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